Congratulations on finding the perfect new office for your business. Not only is it possibly bigger, but it is ideally located in the center of the city, making it easier for everyone to reach. While we understand you are excited about the new office, have you thought about the IT requirements of the new office?
You do, after all, have to plan for relocating your IT infrastructure to the new office, i.e., computer systems, networking equipment, servers, etc. The move can be overwhelming, even if you have a few dozen systems. Many businesses often suffer from continued downtime because relocating their IT systems turned out easier said than done.
The good news is that hiring a professional can help speed up the process. Professionals with experience moving IT systems often work by planning for each detail in advance. They then work as a team to move your current IT system to the new office where it is fully operational. That way, you suffer minimum downtime.
Let’s examine how a professional office IT relocation service like Rojan can help you.
Frees You Up To Handle Other Matters
Moving your office IT equipment to the new office requires more than just disconnecting everything and hoping to reconnect it in the new office. Depending on the size and layout of the new office, it may require laying out new networking cables, adding routers and WiFi in strategic locations, in addition to numerous other steps. The larger your new office, the more well planned this needs to be, and the more time-consuming the whole process will end up being. That’s why it is best to let professionals handle it.
Moving your office is stressful enough, so why throw relocating your IT equipment into the mix when it’s pretty apparent you might have trouble? You’re better off freeing yourself from worrying about it by hiring seasoned professionals.
Reduces Business Down Time
We’ve seen many businesses suffer from days of downtime because moving and setting up the office IT equipment took longer than expected. Your regular in-house IT department can’t handle the move, even if they say you can. So, it would help if you thought about how much a day of downtime will cost you.
When you hire a professional office IT relocation service, you don’t have to worry about downtime. The company and its team will plan the move to minimize downtime if it can’t be avoided. That said, if anything, it will save you money.
Bank On Opportunities To Improve
Many businesses will relocate to a building that’s better suited than their current one for regular operations. However, there is always the opportunity that the existing network can be migrated to the new office and improved. For instance, cyber security can be improved along with rolling out cloud computing, more efficient wireless internet with the latest hardware and software.
Only an IT relocation expert can identify these opportunities, another reason to hire a company with experience. Rojan, for instance, relies on years of experience to help identify opportunities to enhance the efficiency of IT procedures.
A Professional Service Is Faster
Professional office IT relocation services have been doing this for years. They have the experience and a team of professionals who work together to quickly remove everything from your existing office and take it to the new one. Then, if possible, upgrades and additions can be made to improve the network; those will be taken care of during the setup.
Professional services are also faster because there isn’t as much back and forth involved. For instance, if you plan to add three more employees, you will need to add three more computer systems to the new office. The company you hire can take care of this from the get-go. That way, your business does not waste time having to redo a lot of work that’s needed to set up those three new computers. The same goes for upgrading servers and networks.
Professionals can also identify if network cables may need to be changed upfront so that that’s handled when there is a need to get longer and possibly better cables. Again, this avoids lots of potential back and forth.
Transportation Is Covered
Think about how you’re going to move all of that heavy equipment? IT equipment may have become smaller and lighter over the years, but much of what we have in our offices isn’t exactly portable. It requires being handled and transported with care, which is where hiring a professional service comes in.
IT relocation services know exactly how to pack and transport items from one office to the next, even halfway across the city. You don’t have to worry about transportation or damage to your equipment. If anything, as a business owner, that’s one less issue for you to worry about, which is always good, all things considered.
Professional Services Are Insured
We must stress that you should always hire an IT relocation service that’s insured. That way, if something goes wrong, the company can compensate you for the loss. Considering how expensive IT equipment is at present, the little extra you pay for a professional company that’s insured is well worth it.
Always ask the company if they are insured and what type of liability insurance they have before hiring them. Ideally, they should have liability insurance, in addition to worker’s compensation insurance.
Conclusion
Above are just a handful of benefits associated with hiring professional office IT relocation services. However, these are some of the most significant benefits you should consider, especially if you have a medium or large office with dozens of computers, networking equipment, and servers.
Even businesses with their own in-house teams should hire a professional service. Your in-house team can help ensure that contingencies are in place so that if there is potential downtime, it does not waste your time and, consequently, costs the business money.
At Rojan, we handle all types of office IT relocation, regardless of their size or type. Give us a call to find out more, or go to us.rojan.net.